Referral Information

 

REFERRAL PROCESS

To refer any student or to make general enquiries, please contact the J16 Placement Co-ordinator on 01332 715986. The process for setting up a placement will then be as follows:

• Availability of placements and costs will be discussed
• Electronic referral, target plan and consent forms will be sent (additional paperwork may be required dependent on student/referral)
• A designated Learning & Pastoral Support Assistant (LPSA) will be allocated to oversee the placement/s (for full-time a keyworker within a base will be allocated)
• A confirmation email will be sent including cost and provision detail
• Once all forms are received and costs confirmed, the placement can then be set up; this can take up to five working days
• A contract will be sent out to the Head detailing the placement arrangement

DESIGNATED LPSA ROLE

As with any J16 placement, a named LPSA will be overseeing the placement. They will support with:

• Liaison between provider(s), school and family/carers
• Attending/arranging any necessary meetings for the student
• Supporting with any incidents, involving the referring school as necessary
• Sending timely feedback to the school regarding the placement(s)

TERM DATES/CHARGES

• The Kingsmead School inset days – non-chargeable and provision closed
• Other school inset day – chargeable, provision open and available
• The Kingsmead School holidays – non-chargeable and provision closed
• Where term dates sit outside of The Kingsmead School’s term dates, provision is still available for young
people and chargeable
• Placements cannot be cancelled for one-off sessions. All missed sessions, including where a provider excludes, are chargeable. Work may need to be done to arrange a re-integration meeting but the placement will be kept open for the student to return to the following session
• For full-time referrals in Year 10 there must be a commitment to fund for two academic years

ACCREDITATION OUTCOMES

• All accreditation outcomes are dependent on attendance for the full academic year. Where attendance is less than 100%, unit-based accreditation may be possible
• Year 11’s academic year will end on the last Friday in June and all other year groups will run until the end of July. Any placements ended before official leaving dates could affect accreditation outcomes
• Core provision will remain the responsibility of the referring school where the placement is part-time
• Progress is reviewed termly and will be recorded on the student report

CONTRACTS/INVOICING

• As mentioned above, a contract will be drawn up detailing the requested placement/s and costs. Placements can be set up at any point in the academic year to respond to need and can also be on a short-term basis
• Schools will be invoiced by The Kingsmead School and not the Provider. This will be on a termly basis directly through Oracle
• Placements require a minimum of five working days’ notice to cancel